Exhibiting at a serious property event isn’t about who shouts loudest. It’s about being seen, understood, and easy to say “yes” to. The IPAV European Valuation Conference & Trade Exhibition takes place at the RDS, Dublin, on Tuesday, 4 November 2025—a one-day, high-signal window where valuers, estate agents and allied professionals are actively looking for solutions. That’s your moment. Make it count.

Here’s the no-nonsense checklist to plan your presence at the IPAV European Valuation Conference & Trade Exhibition — built for the real world of Hall 3 at the RDS and the pace of a one-day show.

1) Quick facts to anchor your plan

When & where: Tuesday, 4 November 2025, RDS Hall 3 (Serpentine Hall), Dublin 4. Doors typically 10:00–18:00. Bookend your build/teardown around those hours so your team isn’t rushing the first or last impressions.
The hall: Pillared space with direct links to Hall 1 and the Concert Hall; sized for sizeable conferences and receptions — good sightlines if you place taller pieces smartly.
Audience: Irish and European valuation professionals, agency owners, tech and data suppliers — a practical crowd looking for credible solutions, not swag. (Last year’s comms referenced nearly 30 exhibitors, which gives you a sense of noise level.

Pro tip: Decide your single message for valuers (accuracy, compliance support, turnaround speed… pick one). Then build everything around it — backdrop copy, handouts, even your staff intros.

2) Exhibiting rules & venue essentials (so nothing derails your day)

Stand height & layout: Plan within Hall 3 constraints and keep taller elements clear of pillars. If you’re bringing a screen, confirm final heights after you see the stand drawing.
Food & drink: Sampling is regulated by the RDS; catering is managed through RDS Hospitality. If you plan to serve anything, get written approval in advance (there’s a formal sampling policy).
Wayfinding: In pre-event emails, tell attendees “Hall 3, Serpentine Hall” and include a quick map reference — it reduces the classic “Where are you?” drain on your team’s time.

— Need help sizing for Hall 3? Talk to our team — we’ll sanity-check heights and layouts.

3) The four-phase prep timeline (fast, realistic, doable)

6–8 weeks out — commit your concept

Lock the one-line value promise for valuers (think: risk reduction, audit-ready outputs, turnaround SLAs).
Order the hero backdrop: a clean media wall or wide pull-up that carries your message without waffle.
- Consider: step-and-repeat / fabric media wall for photography, or double-sided pull-ups for open corners.

3–4 weeks out — kit for demos & conversations

Add a demo counter with storage so cables and sample kits stay invisible.
- Options: automatic/manual pop-up counter or counter stands range.
Finalise table branding — either full printed tablecloths, stretch fabric table covers, or tidy table runners if you’re tight on budget.

1–2 weeks out — proof, print, pack

Print your handouts and inserts.
Build a spares kit: velcro, gaffer tape, extension leads, USB with artwork, spare QR placard.

Need a top-up? Call 01 201 8700 or order via our shop: pull-ups, table branding, lanyards & wristbands.

Final 72 hours — logistics & last looks

Confirm delivery/collection windows and hall access with your courier.
Do a stand rehearsal in the office — practise the two-minute demo and check that headlines read clean from 3–4 metres.
Pack light; label cases by unpack order. (Teardown is always faster when you plan the re-pack.)

4) Stand design for valuers (clarity over clutter)

Valuers love clarity. They live in detail, but they buy decisive thinking. So:

Backdrop first: one claim, one proof point, one visual. Fabric walls and step-and-repeat backdrops photograph beautifully for LinkedIn posts.

Try our media wall or a wide pull-up if you’ve got a compact footprint.

Demo zone: anchor with a rounded or pop-up counter and keep screens at eye height — comfortably within Hall 3 limits. (rds.ie)
Brand finishers: a table runner for neatness, printed lanyards, Tyvek wristbands.

Want a second eye on your layout? Send your stand sketch — we’ll suggest banner widths and counter placements that suit Hall 3’s pillars. Message us here.

5) The product toolkit (what to bring — and why it works)

Attention-getters:
- Pull-up banners — fast setup, place at corners and cross-traffic lines.
- Double-sided pull-ups — ideal for island or end-of-row spots.
- Interchangeable cassettes — swap graphics for different audiences (valuers AM, agency leads PM).
Brand finishers:
- Printed tablecloths or stretch covers to hide cases and cables. Oversized trestle? Use custom tablecloths.
Demo enablers:
- Pop-up counter for kit storage and elbow-level demos;
- Counter stands range for different footprints.
People flow & access control:
- Printed lanyards for hosted groups; rPET lanyards if you want the greener option; Tyvek wristbands for timed demos.
Outdoor contingency: Meeting clients outside or at a side-entrance? Keep one outdoor pull-up in the kit to signpost arrivals.

Short on time? We prioritise event work and rush jobs. Call 01 201 8700 or drop us a line.

6) On-the-day checklist (the smooth-running bit)

Arrive early. Place your hero banner first, then your counter, then accessories — big to small.
Light & legibility. Check for glare on key text; move lights if needed.
Data capture. QR to a simple meeting request works better than a clipboard.
Sampling? Only if cleared with the venue and your organiser in advance. Keep packaging minimal and bins handy.
Photograph the stand before the morning rush; those images fuel your follow-ups for weeks.

Before you leave, book a post-show top-up (new banners for the next event, fresh table branding if this one gets a lot of use). It’s easier while the learning’s fresh.

Sustainability and reuse (because budgets matter)

If you’re building an event programme across the year, choose portable and reusable displays: tension-fabric backdrops, modular frames, and outdoor-ready banners. Our Eco-Friendly series includes recycled rPET lanyards, fabric table runners and PVC-free walls that still look polished under exhibition lights.

FAQs

When and where is IPAV’s European Valuation Conference & Trade Exhibition?

Tuesday, 4 November 2025 at the RDS, Dublin. Full details on IPAV’s official event page.

What time is the exhibition open? Which hall?

The RDS listing shows 10:00–18:00 in Hall 3. Always check your exhibitor pack for any final-hour tweaks. (rds.ie)

Any rules on serving food or drink?

Yes. The RDS regulates sampling and F&B via its hospitality partner; approval is required.

How should we plan stand heights?

Use Hall 3 as your reference; keep screens and structures within comfortable limits and away from pillars.

Need something specific answered? Send us your question and we’ll advise based on your exact stand size.

Can I hang signage above my stand?

Rigging is organiser-approved. Confirm height limits and hardware requirements with IPAV/their appointed contractor once you receive the exhibitor manual. (Plan a ground-based alternative just in case.)

What’s the simplest “looks premium” kit if I’m tight on time?

Two wide pull-ups for the corners, one media backdrop behind the team, a neat tablecloth, and two flags at the perimeter. Start here: Wide Pull-Ups, Media Backdrop, Tablecloths, Feather Flags.

Are eco options available for this event?

Yes—PVC-free, recycled fabrics and more in our Eco-Friendly category (lanyards, table linens, zipper walls, etc.).

Useful reads to sharpen your plan (internal)

Mastering Trade Show Logistics Planning — pragmatic playbook for freight, timing and contingencies.
Exhibition Branding Consistency Guide — keep the stand, handouts and digital touchpoints singing from the same hymn sheet.
Irish Life Dublin Marathon Expo Stand Ideas — different crowd, same discipline: clear flows, sharp hooks, strong finish.

Ready to exhibit like you mean it?

If you want a Hall-3-friendly bundle (hero backdrop + counter + table branding + lanyards) sized to your footprint, we’ll spec it and get production moving. Start with pull-ups and a media-friendly backdrop, then add table branding and a demo counter — the essentials that simply work:

Or just call us on 01 201 8700 — tell us your stand size and deadline, and we’ll take it from there.

Final nudge

IPAV is a sharp, time-boxed opportunity. Nail the first impression (visibility and message), the middle moment (a quick, relevant talk-through), and the next step (clear CTA). Do that—and add one photogenic backdrop for good measure—and you’ll draw the right people, not just more people.

Notes on sources (for your peace of mind)

Event date/time and association with TEGoVA from IPAV’s official event listing. (IPAV)
RDS Hall 3 (Serpentine Hall) details from the official venue page. (rds.ie)
RDS sampling policy and hospitality reference from RDS Hospitality and the current sampling policy document. (rds.ie)
2024 context referencing exhibitor scale from IPAV’s newsletter. (IPAV)

See you in Hall 3.

IPAV European Valuation Conference & Trade Exhibitor Checklist